Frequently Asked Questions
I booked hotels with CAA when will I know my order has been processed?
Thank you for booking with CAA.
Once submitted a CAA representative will reach out to you to confirm registration and secure the payment details within 14 business days of receipt.
Requests go forward in the order that they are received and cannot be guaranteed.
Once CAA has received payment information, your order will be processed and you will receive an email confirmation with your invoice reflecting your selections.
How do I get to the start of the ride? (GWTA 2023)
New for 2023
Meet us in Quinte West
GWTA HQ will be set up in Trenton, Quinte West .
Arrive early on Tues 8th August – our friends at Quinte West are planning many fun on and off the bike activities.
Pick up your bike plates and jersey ( if you ordered one). We will have free long-term parking available for the week at Quinte West
How do I get home or back to my car? (GWTA 2023)
Monday August 14th is a travel day for GWTA participants. A coach bus ( additional cost) is being arranged to transport participants, their luggage and bikes back to long term parking in Trenton, Quinte West. All coach bus reservations will be handled by or partners at CAA Travel.
Of course if you would prefer to be picked up by friends or relatives then that is also an option.
Can I leave a vehicle at the ending or beginning town? (GWTA 2023)
Yes, there will be free long term parking available at our start location in Quinte West.
Is the GWTA a fundraiser?
The GWTA was created by the Waterfront Regeneration Trust in 2008 to promote the Waterfront Trail. Learn more about the charity here.
The GWTA is priced to cover most of the costs associated with the planning and operation. Months of work go into working with over 200 communities and businesses to prepare for an outstanding experience. Most charity rides will require you to raise thousands of dollars to participate in them, this is not the case for the GWTA.
You have the option to pay a reduced registration fee and fundraise for the Waterfront Regeneration Trust. Check out the registration page for more information. If you would like to make a donation to the Trust click here.
By participating in the GWTA you are helping our charity with its primary goal of completing, enhancing and promoting Ontario’s Waterfront Trail along the Canadian shores of Lake St. Clair, Lake Erie, Lake Ontario, Lake Huron, Lake Superior and the provincial shores of the St. Lawrence River.
How do I get a heavily discounted rate to the GWTA?
Become a volunteer!
We have now recruited all of our cycling volunteers for 2023 as well as basecamp volunteers and volunteer drivers to drive support vans and the luggage truck.
Thank you for your interest in volunteering for the GWTA 2022.
Meet new friends, discover new communities, and have some fun while supporting and encouraging the cyclists. Application forms can be found here.
What should I bring?
- It is very important to have your bike looked at by a professional mechanic before the start of the GWTA. Mechanicals that could have been avoided by a tune-up affect your Adventure experience.
- Luggage: Camping Participants are permitted to bring 2 duffel bags, including camping equipment. Suitcases, boxes, cases, are NOT allowed. Baggage may not be tied together and must include a luggage tag with the participants name. You will be required to carry your baggage to and from the luggage truck each day SO for your sake and the health and safety of the volunteers, who load and unload the truck, please pack light and tight! Remember the truck must be unloaded whether the weather is wet or dry so place your belongings in plastic bags or use waterproof duffel bags to keep them dry. Check out this video for more information, and to be entertained.
- Camping Equipment: Duffel bag, sleeping bag, pillow, pad, tent, ground sheet, rope, stakes and a flashlight.
- Toiletries: Towel, washcloth, toothbrush, toothpaste, skin lotion, shampoo, soap, razor, nail clippers, brush/comb, hair ties/barrettes, deodorant, mirror and toilet tissue (just in case). It is also recommended that you bring chamois creme.
- Street Clothes: 3 T-shirts, 3 shorts, a pair of pants, a jacket, 7 pair of underwear,3 pairs of socks, 1 pair of off-the -bike shoes, flip flops, sleepwear, swimsuit, and possibly sweatbands/bandannas.
- Cycling Clothes: Bike gloves, 3-4 pair of cycling shorts, 3-4 bike jerseys, light jacket, arm warmers (optional), rain gear ( essential – we wil ride rain or shine!).
- Bicycle Equipment: Helmet, bike lock (essential), water bottles, electrolyte powder( e.g Gatorade)/snacks and a small repair kit to carry on the bike with you that includes a spare tube, tire irons, and a hand pump. The CAA mobile bike assist and volunteer cyclists and support vehicles will be on hand to help with more serious mechanical problems. You may also want a rear view mirror and paniers to carry light items such as snacks and a rain jacket. Support vehicles will transport any purchases you make on route. For information on what kind of tires you should have on you bike click here.
- First Aid: Pack aspirin, ibuprofen, vitamins, Band-Aids, gauze, tape, first aid cream, lip balm, sun block, insect repellent, safety pins, and sanitary protection if needed with disposable bags. Access to emergency medical treatment will be available in each campground.
- Miscellaneous: Bring an alarm clock/watch/ cellphone, spare glasses, sunglasses, camera, earplugs, ID, money, credit cards, snacks, journal, pens, pencils, address book, several plastic trash bags for rain protection and zip-lock bags. Be sure to enclose everything in a water-tight plastic bag.
- Ebikes: If you plan on riding a pedal assist bike then we recommend that you bring an additional fully charged battery. The GWTA cannot guarantee that there will be adequate power for charging at all of our overnight campgrounds.
Do I need my own camping gear?
- Yes. A list of suggested items can be found at the top of this page under “what should I bring”
- Comfy Campers are no longer working with the GWTA
Do I have to camp? What are my accommodations choices?
- No, you do not have to camp. A list of GWTA 2023 supported hotel and B&B accommodations and how to book can be found on the accommodations menu . We advise reserving hotel rooms ahead of time, through our TICO registered agent at CAA Travel Services. We respectfully request that you select the GWTA supported hotels as they are chosen with luggage logistics in mind. Should you choose an unsupported accommodation we cannot guarantee luggage delivery.
- Comfy Campers have confirmed that they are no longer able to provide their services to the GWTA
Can children participate in the GWTA?
The GWTA 2022 is considered unsuitable for children under 16.
In previous years children have been welcome, but must be accompanied by a guardian or responsible adult who is riding. Parents and/or Guardians must be within eyesight of each other at all times and accompany their children in the support shuttle if needed. Parents are not permitted to leave their child in the care of a volunteer. Volunteers are responsible for group safety and may have to stop to deal with various issues along the route. Children should know the rules of the road and know how to ride in traffic, with both other cyclists and vehicles. We recommend Can-Bike courses for new riders.
Are meals included?
The following meals will be included in the 2023 GWTA:
- All Breakfasts August 9 – 13 These will be served buffet style and will comply with Public Health guidelines in effect in August 2023
- Opening night meet and greet reception in Quinte West on Tuesday evening August 8th –
- Group dinner at Queens University on Wednesday evening August 9th
- Celebration dinner served in Cornwall on Saturday or Sunday evening August 12/13 – date to be confirmed shortly.
- All remaining lunches and dinners will be on your own. We will be riding through and staying in many communities with a variety of food options at all price points.
Should I bring my own snacks?
- We encourage you to bring your own snacks and ride with more food than you think you will need, especially if you have allergies or there are specific foods that you like to eat during a ride. There will be several places to stop and refuel during the ride
- If you like a particular brand of energy drink – we recommend that you bring your own powder/packets. Whilst there will be access to electrolyte drinks and snacks on the GWTA shuttle vehicles we cannot guarantee that they will be your preferred brand. There will be many opportunities to stop and fill your bottles.
- We strongly advise you to ride at all times with electrolyte drinks ( eg Gatorade) and snacks even if you would not normally do so.
Will there be vegetarian or gluten free options? Will nuts be served?
We work hard with the host communities to make sure that nut free, vegan, vegetarian and gluten free options are available – please let us know of your dietary requirements in advance to ensure that we have enough vegetarian/gluten free meals available. Likewise, if there is a particular food allergy that we should be aware of please let us know. Should you have more questions please e-mail the Tour Director.
What kind of bike should I ride?
- Much of the GWTA Route for 2023 is paved, however there are some short sections of gravel ( Millennium Trail in Prince Edward County). We advise that you ride with the widest tires available to fit your bike or at least with a heavier tread.
- All kinds of bikes have travelled the previous editions of the GWTA and had a great time; however, please ensure that your bike has been tuned-up and is in EXCELLENT working condition. Mechanicals that could have been avoided with some maintenance before the GWTA will affect your joyful experience. Bike shops are busy in the spring and summer, so schedule a tune-up a few weeks before the ride.
- Mountain bikes will be more comfortable with a smoother tire instead of ones with a lot of tread. Here is a video explaining the differences between tires.
- People ride road and mountain bikes, ebikes, folding commuter bikes, tandems, hybrids and recumbents – we recommend that your bike has a variety of gear selections and that you are able to use your gears confidently. You must also be comfortable riding on short sections of gravel and have suitable tires.
- This year’s ride has at least one day over 100km and is hilly in sections and therefore suitable for more experienced riders- we do ask that you are comfortable riding at least 60km in a day and are able to maintain a minimum speed of 15km per hour.
- Ebikes – we welcome pedal assist bikes of all types and suggest riders bring a spare fully charged battery. Please be prepared to conserve battery power during the course of the day’s riding by using the following methods employed by previous ebike riders on the GWTA:
- Pedal without assist on all flat surfaces wherever possible
- Hills – Depending on the gradient of the hill, start with mode1 or eco battery power. For increased hill gradients switch to mode 2 or 3. Please note that you will use twice as such battery power in modes 2-to 4.
- Use the regeneration mode (going down hills) whenever possible if your bike is so equipped.
- Gravel sections will be smoother if you increased riding speed (in mode 1) to about 20-25 km/hr.
- Having wider tires also smooths out your ride on gravel sections.
GWTA cannot guarantee that there will be adequate charging facilities available during throughout the day. There will be charging stations available at overnight campground locations in 2023 and also in hotels . Please be prepared to assist volunteers in lifting your bike into shuttle vehicles if it is a heavier e bike or a recumbent e bike.
Can I rent a bike?
Please contact us if you are interested in renting a bike for the GWTA. We can put you in touch with local companies that deal with longer term bike rentals.
How much money should I expect to spend?
- There are several restaurants, cafes, ice cream stands, chip trucks, wineries, breweries and fruit stands along the route, as well as unique shopping. It’s a good idea to set aside some shopping money, especially with the support vans stopping to transport any purchases you make along the way.
- If you choose to stay in a hotel or bed and breakfast (rather than camping), factor those rates into your budget.
- You will need to budget for lunch each day along the route – all of the communities we pass through offer restaurants with a variety of price points.
What if I can’t come?
CANCELLATION POLICY: if you must cancel your registration, the cancellation fee will determined according to the policy outlined below and here. Exceptions to this policy cannot be made for any reason, including weather, or personal emergencies. There is no refund for arriving late or leaving the trip early.
f you must cancel your registration, the cancellation fee will be determined according to the policy outlined below.
|Until April 30, 2023||Registration Fee paid less $75 processing fee|
|May 1, 2023 to event day||No Refunds offered|
The fees retained reflect the costs to the Trust of administering the GWTA registration and are not intended to be punitive in any way. The Trust realizes the majority of those who cancel their registrations do so out of necessity.
If you wish to cancel your registration, you must request a refund by email on or before the above noted deadlines. No exceptions to the deadline or amount of refund will be considered.
Regshield Insurance Protection
During your GWTA on line registration you have the option to purchase Regshield protection for your registration fee. We highly recommend that you purchase this insurance since it fully covers all GWTA cancellations after our cancellation deadline of April 30 2023. We recognize that accidents, emergencies and COVID infections can happen in the last month before the GWTA and we want you to be protected.
If you purchase Regshield Protection as part of your registration please note that this is a third party product that is not administered by the Waterfront Regeneration Trust. Further details about Regshield Protection can be found here
TRANSFER OF REGISTRATION: After May 1, 2023 the Trust will not issue refunds. However you may sell or transfer or give your registration to someone else. The Trust will not facilitate these transactions. To transfer a registration, the Trust must have an email (email@example.com) (subject line=Transfer Registration) from both parties (seller and purchaser) saying the transfer has taken place and is accepted by both.
REGISTRATION CARRY OVERS: All registrations apply to the Tour year only–2023. No year to year carry-overs will be granted.
What is Regshield Protection?
REGSHIELD PROTECTION: We highly recommend that you purchase Regshield protection as part of your registration. If you purchased Regshield Protection as part of your registration please note that this is a third party product that is not administered by the Waterfront Regeneration Trust. Further details about Regshield Protection including how to claim can be found here
Our generous Cancellation Policy will remain in effect and apply until April 30 2022. It is not legally possible to take advantage of our cancellation policy and at the same time claim under Regshield Protection.
How do I know if I’m fit enough to participate?
- In previous years, most participants were surprised by the amount of distance that they could do! Anyone in reasonable cycling shape should be able to enjoy the GWTA. The route this year does have some hilly sections and some short gravel sections. The most important thing is to get comfortable riding your bike all day and in particular get comfortable with your gears. If you have never done a ride like this before we recommend that you give yourself plenty of time in the saddle so that your butt and shoulders get used to being in a cycling position.
- Every year people come with only a handful of training rides under their belts and do just fine. If you ride at least three times a week for a couple of months before the tour, you will decrease your chance of injury, sore butts, and sore necks. Work up to being comfortable riding 50 – 70 km in one day, include practice at climbing some short hills and maintaining a speed of 15 km/hr or faster and you’ll have the confidence to finish the tour.
- You will need to be comfortable riding on roads and aware of the rules and regulations for sharing the road.
- Don’t forget that we will have emergency support available.
- If you would like to join in the fun but are concerned with the distance, consider the Personal Support Vehicle option. Under this option you bring a friend or family member who drives the GWTA.
What is a personal support vehicle?
A personal support vehicle is a non-cycling registrant who brings a vehicle and is a driving participant and who accompanies and supports their registered cycling family and friends. This gives you the flexibility to end your day when you like and take in more side trips or other activities such as shopping, kayaking, theatre. Most of all it is a way for cycling and non-cycling friends to share this incredible experience.
What if I don’t want to ride all day or all week?
- If you would like to join in the fun but are concerned with the distance, be aware that there are support vehicles that will transport you from designated shuttle points to end of the day’s ride. We recommmend that you are able to ride at least 50km per day to get the maximum enjoyment from your cycing holiday.
- Want more flexibility? Consider the personal support vehicle option.
Will I need a passport to travel from the U.S.?
On June 1, 2009 all U.S. and Canadian citizens who are 16 and older traveling between the U.S. and Canada, Mexico, Central and South America, the Caribbean, and Bermuda by land or sea (including ferries), will be required to present a valid passport or other alternative documents as determined by the Department of Homeland Security. U.S. and Canadian citizens who are 15 years old or younger will still be allowed to travel with just a copy of their birth certificate, as will teens between the age of 16-18 if they are part of an adult supervised school, religious, cultural or athletic group. (from US Customs & Border protection website)
What time can I start biking in the morning?
- Remember you are on vacation. However we realize weather conditions and personal anxiety may push you to an earlier start. The rest stop and meal schedule is based on a 15-25 kph rate of average speed and a 8:00am am start. Breakfasts will typically be available from 7:00am to 8:00am. Please remember that our lead cycling volunteers also need to eat breakfast before they get on the road. If you leave before 7:30 am we can not guarantee that we will be able to assist you if you run into a mechanical problem. All times listed in the itinerary section are the times when the rest stops will be “open”.
Will we encounter much traffic on the route?
- The St. Lawrence River section of the Great Lakes Waterfront Trail is mostly signed quiet roads with some off-road trails. We cannot close roads, but we do work with the communities involved to establish awareness of road conditions and temporary signage where necessary. There are a few busier sections , but for the most part, we are riding on quiet roads when we are riding on the road. As a rider, you should always be aware of your surroundings and stay far right and in single file.
- As cyclists riding on the road, we are subject to certain provincial and municipal laws. Please take a few minutes to review the Ministry of Transportation cycling resources.
Great Waterfront Trail Merchandise
Souvenir cycling jerseys will be available for the 2020 GWTA. More information will be coming to the website shortly.
What are the COVID protocols for the GWTA in 2023?
Updated on Dec 19, 2022
The GWTA is primarily an outdoor and low-risk event. However, people should consider their personal level of risk and take precautions they feel necessary when out in public.
The GWTA will follow all protocols deemed necessary by Ontario Public Health. Should these health measures change during the GWTA or between today’s date and the start of the GWTA we will change protocols to meet those new Provincial guidelines. Please note that we are not required to check vaccination status or pre-screen registrants for symptoms.
Masking on the GWTA is not mandatory.
Masks and hand sanitizer will be available in all GWTA Tour vehicles.
Covid tests will not be provided by the tour organizers – if you wish to test then we recommend you bring your own supply of Covid tests (available at no charge from Ontario grocery stores and pharmacies).
If you experience symptoms of Covid- 19 during the GWTA, you will be expected to leave the tour to recover at home. You will need to arrange your own transportation back to your vehicle at long-term parking including your bike and luggage.
Please note that this policy may be subject to change should there be a significant change in Public Health regulations.